Governing Documents

Departments

10 – ADRC, Landscape Common Areas, Holiday Decorations 20 – Communications, Publications, IT 30 – Executive Committee, Administration, HR, Emergency Prep
40 – Finance, Purchasing, Copy Center, Income Leases, Fees, Reserves 50 – Mutual Admin, Stock Transfer, Service Maintenance 60 – Physical Properties, All Buildings
70 – Recreation, Amphitheater, Golf Course, Pool, Janitorial, Library 80 – Security, Bus, Fleet, RV 90 – Other

Categories

1 – Rules 2 – Fees 3 – Procedures
4 – Forms 5 – Documents 7000 – Mutual Policies

1 – Rules

20-2806-1 Community Publications
20-2861-1 Advertising for Estate and Patio Sales
20-2866-1 Bilingual Advertising
20-5581-1 Communications Department Advertising Policy
20-5585-1 Advertising Policy
20-5050-1 Digital Billboards
30-1010-1 Authorized Spokesperson
30-1021-1 Posting of Signs on Trust Property
30-1220-1 Sub-Committee Resident Specialist
30-5020-1 Organization of the Board
30-5024-1 Committee Structure
30-5092-1 Code of Ethics
30-5093-1 Member Rules of Conduct
30-5101-1 Limitation of Term – GRF Officers & Chairs
30-5231-1 Donations
40-2115-1 Copy and Supply Center Services
40-3325-1 Purchase of Non-Standard Items
40-5516-1 Committee Non-Budgeted Expense
40-5528-1 Refund of Excess Income
40-3326-1 Purchasing Warehouse Guidelines for Inventory and Non-Inventory Purchases
40-5520-1 Reserves
40-5523-1 Accounts Receivable Collections
40-5540-1 Contingency Operating Fund
40-5340-1 Capital Improvement Fund
50-1023-1 GRF Pet Ownership Rules
50-1201-1 GRF Identification Cards
60-3331-1 GRF Landscape Perimeter Walls
60-5504-1 Insurance Requirements – Contractors
60-5504-1A Insurance Requirements – Vendors
70-1203-1 Membership of Clubs
70-1400-1 Use of GRF (Trust) Facilities
70-1403-1 Commercial Use of Facilities
70-1405-1 Literature – Community Facilities
70-1406-1 Limitations on Use of Trust Property – Rules
70-1406.01-1 Ladies pool and Billiards Room
70-1409-1 Amphitheater Dancing
70-1411-1 Facility Reservations
70-1412.02-1 Smoking Prohibition
70-1429.01-1 Golf Course Regulations
70-1429.02-1 Golf Course Rules
70-1431-1 Caterers – Liability Insurance
70-1433-1 Trust Property Locker Rules and Regulations
70-1445-1 Mission Park
70-1446-1 Veteran’s Park
70-1447-1 Use of Community Facilities – Mini Farms
70-1463-1 Table Tennis Rules
70-1466-1 Exercise Room Rules
70-1468-1 Swimming Pool Rules
70-1480-1 Arts and Crafts Festival
70-1485-1 Prohibition of Radio or Remote Controlled Vehicles
70-1487-.02-1 Recreational Vehicle Lot (RVL) – Vehicle Maintenance
70-1487-1 Recreational Vehicle lot (RVL) Rules and Regulations
70-1710-1 Adult Educations
70-2504-1 Library – Rules
70-2609-1 GRF Equipment Use
70-5562-1 Amphitheater Programs
80-1920-1 Traffic Rules and Regulations
80-1925-1 Traffic Rules and Regulations – Enforcement on Trust Property
80-1927-1 Parking Rules for Trust Property
80-1928-1 Golf Cart and Low Speed Vehicle Rules
80-5538-1 Bus Safety Rules

2 – Fees

20-2806-2 Community Publications – Fees
20-2841-2 Graphic Design Services
30-5093-2 Member Rules of Conduct, Non-Compliance with Rules of Conduct – Fines and Penalties
40-2115-2 Copy and Supply Center – Fees
40-3324-2 Purchasing Fees
40-5061-2 Fees
50-1201-2 GRF Identification Cards – Fees
70-1406-2 Limitations On Use of Trust Property – Fees
70-1487-2 Recreational Vehicle Lot (RVL) – Schedule of Fees and Monetary Fines
70-2504-2 Library – Fees
80-1927.01-2 Fees for Parking Rules Violations on Trust Property

3 – Procedures

10-5160-3 ADRC Committee Charter
20-2850-3 Advertising Commissions
20-5125-3 Communications & IT Committee Charter
20-5045-3 Board Member Use of Foundation Equipment
20-5046-3 Records Management procedures
20-5051-3 Website Management
20-5583-3 Minibus Advertising
30-1022-3 Petitions
30-5025-3 GRF Election Procedures
30-5026-3 GRF Election of Officers
30-5028-3 GRF Director’s Handbook
30-5092.01-3 BOD Censure Procedure
30-5093-3 Member Rules of Conduct, Procedure for Notification of Violation and Right to Hearing
30-5110-3 Executive Committee Charter
30-5155-3 Plan Investment Administrative Committee
30-5511-3 Legal Services
30-5604-3 Publication of Board Minutes
30-5167-3 Strategic Planning Ad hoc Committee Charter
30-5175-3 FAR Ad Hoc Committee Charter
30-5177-3 Health Care Center Advisory Board Charter
30-5180-3 Governing Documents Charter
40-2230-3 Authorized Signatories
40-2244-3 Reconciliation of Annual Financial Statement
40-2920-3 Budget – Controls
40-3323-3 Disposition of Surplus Equipment
40-5115-3 Finance Committee Charter
40-5506-3 Request for Proposal Requirements
40-5522-3 Safe Deposit Boxes
50-1610-3 GRF Membership Eligibility Criteria
50-5165-3 Mutual Administration Committee Charter
60-5130-3 Physical Property Committee Charter
60-5350-3 Construction Bids and Contracts
70-1401-3 Outside Bus Service
70-1422-3 Marquee Usage
70-1423-3 Bulletin Board Usage
70-1428-3 Clubhouse Artwork Displays
70-1471-3 Clubhouse Trophy & Plaque Display
70-1511-3 Dissemination of Information
70-2504-3 Library – Procedures
70-5135-3 Recreation Committee Charter
80-1927.02-3 Parking Rules violation Panel (PRV)
80-3050-3 Security Services
80-5145-3 Security Bus & Traffic Committee Charter
80-5533-3 Process Service
80-5535-3 Pedestrian Gate Security
80-5536-3 Gate Security
80-5536.03-3 Gate Security – Special Events
80-5536.05-3 After Hours Visitors
80-5537-3 Minibus Service

4 – Forms


20-5050-4 Digital Billboard Display Request Form
30-5094-4 Custodian of Records Acknowledgment
30-5511-4 Legal Services – Intent to Contact GRF Attorney
70-2504-4 Release of Liability Form
70-1482-4 Arts and Crafts Festival Seller’s Statement & Form

5 – Documents


30-1001-5 Glossary of Terms
30-5041-5 Real Trust Property Acreage