GOVERNMENT GRF Committees Golden Rain Foundation committee and board meetings are open to Leisure World residents. Conference Room B is located downstairs in Building 5. The Administration Conference Room is upstairs in the Administration Building.
The following is a tentative schedule of meetings on the Golden Rain Foundation master calendar, which is maintained by Administration:
Thursday, July 28 Finance Committee (special)
Conference Room B 1 p.m.
Friday, July 29 Lease/Contract Subcommittee
Conference Room B 9:30 a.m.
Monday, Aug. 1 Policy Rewrite Subcommittee
Administration 9:30 a.m.
Monday, Aug. 1 Information Technology Services
Administration 1 p.m.
Tuesday, Aug. 2 ADRC (special)
Clubhouse 2 10 a.m.
Tuesday, Aug. 2 Strategic Planning Ad Hoc Committee
Conference Room B 1 p.m.
Wednesday, Aug. 3 Security Bus & Traffic Committee
Administration 1 p.m.
Friday, Aug. 5 GRF Board Executive Session
Administration 1 p.m.
Monday, Aug. 8 Physical Property Committee
Conference Room B 1 p.m.
Tuesday, Aug. 9 Architectural Design Review Committee
Conference Room B 10 a.m.
Tuesday, Aug. 9 Mutual Administration Committee
Conference Room B 1 p.m.
Wednesday, Aug. 10 Publications Committee
Conference Room B 10 a.m.
Wednesday. Aug. 10 Recreation Committee
Conference Room B 1 p.m.
Friday, Aug. 12 Executive Committee
Administration 1 p.m.
Tuesday, Aug. 16 Finance Committee
Administration 10 a.m.
Friday, Aug. 19 Mutual Presidents’ Roundtable/
GRF Board of Directors
Administration 1 p.m.
Tuesday, Aug. 23 GRF Monthly Meeting
Clubhouse 4 10 a.m.
Mutual Meetings
Mutual meetings are listed below and are subject to change. Mutual residents are invited to attend the open meetings of their mutual boards as follows:
Thursday, July 28 Mutual 1
Administration 9 a.m.
Tuesday, Aug. 2 Mutual 16
Administration 9:30 a.m.
Tuesday, Aug. 2 Mutual 3 (special)
Physical Property 11 a.m.
Tuesday, Aug. 2 Mutual 17
Administration 1:30 p.m.
Wednesday, Aug. 3 Mutual 4 (special)
Clubhouse 3, Room 2 9 a.m.
Thursday, Aug. 4 Presidents’ Council
Clubhouse 4 9 a.m.
Friday, Aug. 5 Mutual Emergency Preparedness
Council/Administration 10 a.m.
Monday, Aug. 8 Mutual 9
Administration 9:30 a.m.
Wednesday, Aug. 10 Mutual 4
Administration 9 a.m.
Thursday, Aug. 11 Mutual 12
Administration 9 a.m.
Friday, Aug. 12 Mutual 3
Administration 9 a.m.
Monday, Aug. 15 Mutual 15
Administration 1 p.m.
Tuesday, Aug. 16 Mutual 14
Conference Room B 1 p.m.
Wednesday, Aug. 17 Mutual 5
Conference Room B 9 a.m.
Wednesday, Aug. 17 Mutual 7
Administration 1 p.m.
Thursday, Aug. 18 Mutual 2
Administration 9 a.m.
Thursday, Aug. 18 Mutual 11
Clubhouse 3, Room 9 1:30 p.m.
Monday, Aug. 22 Mutual 8
Administration 1:30 p.m.
Wednesday, Aug. 24 Mutual 10
Administration 9 a.m.
Thursday, Aug. 25 Mutual 1
Administration 9 a.m.
Friday, Aug. 26 Mutual 6
Administration 9:30 a.m.
Tuesday, Aug. 31 Mutual 3 (special)
Physical Property 11 a.m.
Mutual Presidents
Council will meet Aug. 4
All Leisure World members/shareholders/owners are invited to attend the Presidents’ Council meeting at 9 a.m. on Thursday, Aug. 4, in Clubhouse 4.
Actual participation will be limited to the presidents and director guests (one per Mutual).
Suggestions for topics for discussion may be submitted to Mutual presidents for consideration.
GRF Finance
Special meeting will be held today
A special Finance Committee meeting is scheduled for 1 p.m., today, July 28, in Conference Room B. The purpose is to discuss the reserve study.
ARDC
Meeting set to discuss CH4
The Architectural Design Review Committee will have a special meeting to discuss Clubhouse 4 interior improvements on Tuesday, Aug. 2 at 10 a.m. in Clubhouse 2.
Carport Cleaning
Holidays will alter cleaning days
The following is the holiday carport cleaning schedule for the remainder of 2016:
Labor Day - Sept. 5
Cleaned Monday, Aug. 29
Mutual 1, Carports 1-6, 9-10
Mutual 17, Building 3
Veterans Day- Nov. 11
Cleaned Monday, Oct. 31
Mutual 3, Carports 39-42
Mutual 4, Carports 54-56
Thanksgiving Day
Cleaned Wednesday, Nov. 30
Mutual 11, Carport 130-131
Mutual 15, Carport 3, 6-8, 10-13
Mutual 16, Carport 9
GRF
RECAP OF GOLDEN RAIN FOUNDATION BOARD
ACTIVITY OF JULY 26, 2016
• Approval of Minutes
MOVED and duly approved to accept the minutes of the June 21, 2016 Board of Directors meetings, as printed.
• Approve Appointment of Information Technology Services Committee
MOVED and duly approved the appointment of the Information Technology Services Committee and grants to the Committee limited authority specifically stated within the GRF governing documents and policies or other authority as granted by the BOD or as stated within this policy.
MOVED and duly approved to appoint the Information Technology Services Committee members.
• Code of Ethics
MOVED and duly approved to assign to the Executive Committee (EC) the task of drafting a model Code of Ethics for the GRF Board, with input from any Board member not on the EC who wish to participate in the drafting.
• Approve the Discontinuance of Publication of the GRF BOD Minutes in the Golden Rain News
MOVED and duly approved to discontinue publication of the GRF BOD minutes in the Golden Rain News after due notification to Shareholder/Members, effective January 1, 2017. Draft and approved minutes will be available on the GRF website and by request at the GRF Administration reception desk, Library and News office reception desk.
• Rescind Policy 4161.1-20, Disclosure Regulation-Information Regulation
MOVED and duly approved to rescind Policy 4161.1-20, Disclosure Regulation-Information Regulation which is contained in the Employee Handbook.
• Rescind Policy 5023-30, GRF Department Organization Chart
MOVED and duly approved to rescind Policy 5023-30, GRF Department Organization which is an internal document, subject to constant amendment, by its nature and to post the GRF Department Organization Chart on the web site, to be updated as changes occur.
• Accept May and June 2016 Financials for Audit
MOVED and duly accepted the May and June 2016 Financial statements for audit.
• Approve Replacement of Nine (9) Ping Pong Tables, Reserve Funding
MOVED and duly approved replacement of nine (9) ping pong tables, Asset ID 0809, reserve funding, in an amount not to exceed $10,500, and authorize the Executive Director to initiate the replacement process.
• Accept the Management Letter from NSBN
MOVED and duly approved acceptance of the management letter from NSBN as a result of the assessment of internal controls during the 2015 annual financial statement audit.
• Approve Replacement of the Components of the Sewer Lift Station/ Reserve Funding
MOVED and duly approved replacement of components of the sewer lift station, Asset ID 0504, reserve funding, in the amount of $105,562, and authorize the President to sign the contract. Further, MOVED and duly approved a contingency fund in an amount not to exceed $20,000 for this project; such funding is contingent on the review and approval of the Physical Properties Chair.
• Ratify Air Conditioner Replacement Emergency Action/Reserve Funding
MOVED and duly approved actions taken by the Executive Director, in accordance with Policy 5520-31, in the replacement of one air conditioning/heating unit at the Administration Building, Asset ID 0405.
• Amend Policy 5536.1-33, Guest Passes
This item was removed from the agenda and referred back to the Mutual Administration Committee.
• Conceptual Approval of Movement Study
MOVED and duly approved to conceptually approve actions to bring traffic control devices upon Trust Property into compliance with California Manual on Uniform Traffic Control Devices (CAMUTCD) standards and direct the Physical Properties Committee to seek qualified proposals to modify traffic control devices on Trust Property for compliance to CAMUTCD.
MOVED and duly approved permission for the Executive Director to contact applicable officials of the City of Seal Beach to seek feedback from the City on the City’s ability to enforce posted traffic control devices upon Trust Property upon GRF adopting and bringing all traffic control devices into CAMUTCD compliance.
• Conceptual Approval to Modify St. Andrews Gate Area
MOVED and duly approved to conceptually approve street improvements to the St. Andrews Gate and vicinity and direct the Physical Properties Committee to draft all applicable documents to secure qualified proposals for Committee review and recommendation to the Board.
• Adopt Policy 51670-SPAH, Strategic Planning Ad Hoc Committee
MOVED and duly approved to accept the Strategic Planning Ad Hoc Committee Charter for the 2016/2017 GRF Committee 5167-SPAH, Strategic Planning Ad Hoc Committee.
The minutes of the Board meeting will be published in the Golden Rain News upon approval at the next Board meeting.BOARD OF DIRECTORS MEETING
GOLDEN RAIN FOUNDATION
June 21, 2016
CALL TO ORDER
President Damoci called the regular monthly meeting of the Board of Directors of the Golden Rain Foundation (GRF) to order at 10:00 a.m. on Tuesday, June 21, 2016, in Clubhouse Four.
PLEDGE OF ALLEGIANCE
Gene Vesely of the Y Service Club, led the Pledge of Allegiance.
ROLL CALL
Following the roll call, Corporate Secretary Reed reported that Directors Perrotti, R. Stone, Pratt, Snowden, L. Stone, Reed, Hood, Hopewell, Rapp, McGuigan, Greer, Damoci, Lukoff, Bolton and Moore were present. Directors Dodero and Tran were absent. Fifteen Directors were present, with a quorum of eight.
PRESIDENTS COMMENTS
For the purpose of full disclosure, the President affirmed that she is married to the President of Mutual Twelve and would recuse herself on any matter that be interpreted as a conflict of interest.
The Committee meetings will be starting shortly. A few of them have been moved to different days. One of the main duties of each Committee is oversite of the budget. The ones that oversee the most money were too early in the month to have the up to date budget comparisons that were needed to fulfill this requirement.
The ITS Committee no longer needs the kind of oversite that other areas need and after talking with Mr. Ankeny, have decided to seek Board approval to disband this standing committee. If that is approved, the ITS Committee will be split, with the Website being moved under Publications and the out-source contract and under duties under Finance. Some policies will need to be re-written but this can be done over the next couple of weeks. If the Board wishes to keep the ITS Committee, we can staff it next month.
The new officers have duties that other Directors do not have but the responsibility and the authority for overseeing the Trust property rests with the full Board, not any one member, no matter what their office.
The Board has, over the past few years, been, for the most part, in the firefighting business. Years of neglect have made this Board tackle many major projects at the same time. We will still have some of them over the next year but need to start looking forward. At this meeting, I will be asking the Board to approve an Ad-hoc Committee for Strategic Planning to start this process.
If I have one vision for this year, it’s that the Board looks forward to insure the future of this community that we; a part of and love.
Enough said.
ANNOUNCEMENTS/ SERVICE AWARD PRESENTATIONS
The Board met on June 7, 2016 for a special meeting to start the ballot counting process for the GRF Directors representing the even-numbered Mutuals.
The Board met on June 14, 2016 for the Annual Meeting and for a special meeting for the purpose of organization.
Several Committee meeting dates have moved around the calendar schedule. Please keep an eye on the Golden Rain News for the meeting schedule. As a reminder, committee meetings are open to all shareholders.
The new GRF Board member was introduced: Ms. Susan Hopewell from Mutual Six.
Two employee were recognized with a service award.
Young Lee Security Department 10 years
Rosendo Falcon Purchasing Department 15 years
SHAREHOLDER/MEMBER COMMENTS
In accordance with Policy 5610, Participation by Foundation Members, members may enter into a comment period prior to the beginning of business. NOTE: Foundation members are permitted to make comments before the business of the Board begins. Requests must be registered in advance of the meeting and comments are limited to four minutes.
One shareholder/member offered comments.
APPROVAL OF BOARD MEETING MINUTES
The minutes of the May 24, June 7, June 14 (Organizational) 2016 Golden Rain Foundation Board meetings were approved, by general consent of the Board, as presented.
BUSINESS
Ratification of Committee Assignments and LAMC Advisory Board Assignments
In accordance with Article 7, Section 1, Article 8 of the Bylaws and Foundation Policy 5100-30, Committee Functions of the Golden Rain Foundation of Seal Beach, The President shall appoint all committees and their members subject to the approval of the GRF Board.
The Committee chairs are: Architectural Design and Review – Susan Hopewell; Executive Committee – Linda Stone; Finance Committee – Phil Hood; Mutual Administration Committee – Kathy Rapp; Physical Property Committee – Barry Lukoff; Publications Committee – Mary Ruth Greer; Recreation Committee – Perry Moore; Security, Bus and Traffic – Leah Perrotti and appointment of Directors Perry Moore (Chair), Carole Damoci, Marjorie Dodero, Paula Snowden and Linda Stone as members of the LAMC Medical Advisory Board for the 2016/2017 term.
Mrs. Damoci MOVED, seconded by Mr. Lukoff and carried unanimously by the Board Directors present -
TO approve, in accordance with the Bylaws of the Golden Rain Foundation of Seal Beach and Policy 5100-30 the standing Committee appointments, per Exhibit A, included in the agenda packet.
Ad Hoc Committee Appointment
Ms. Stone MOVED, seconded by Mr. Moore-
TO approve and thereby establish the Strategic Planning Ad Hoc Committee and grants to the Ad Hoc Committee limited authority specifically stated within the GRF governing documents, and policies or other authority as granted by the BOD or as stated within this policy.
Two Board members spoke on the motion.
The motion was carried unanimously.
Ms. Stone MOVED, seconded by Ms. Rapp; the motion was carried unanimously by the Board members present -
TO approve appointment Linda Stone (Chair), Phil Hood, Susan Hopewell, Barry Lukoff, Kathy Rapp, Leah Perrotti and Paul Pratt.
Acceptance of Committee Charters
Ms. Snowden MOVED, seconded by Ms. Hopewell-
TO accept Committee Charters for the 2016/2017 GRF Committees:
5110-30, Executive Committee, 5115-31, Finance Committee, 5125-36, Publications Committee, 5130-70, Physical Property Committee, 5135-50, Recreation Committee, 5145-37, Security, Bus and Traffic Committee, 5160-ADR, Architectural Design and Review Committee, 5165-MAC, Mutual Administration Committee.
Three Board members spoke on the motion.
Mr. McGuigan MOVED, seconded by Mr. Stone
TO amend the main motion to include the ITS Committee Charter.
One Board member and the Executive Director spoke on the motion.
The amendment to the motion was carried with one no vote (Greer).
The main amended motion was carried unanimously.
CONTROLLER’S REPORT
The Controller provided a verbal financial update: as of May 31, 2016, the financial reports show a surplus of $472,576. Memberships collected in May totaled $192,030 and were split 50/50 as contributions to the reserve and capital expenditure funds.
EXECUTIVE DIRECTOR’S REPORT
The Executive Director provided an update on the Globe.
BOARD MEMBER COMMENTS
Fifteen Board members spoke on their backgrounds for the benefit of the new GRF Board members.
ADJOURNMENT
The meeting was adjourned was at 10:36 a.m.
_______________________________
Joy Reed, Corporate Secretary
GRF Board of Directors
06.21.16